We get it – AI is everywhere right now. Another headline, another article, another email. The fatigue is real, and it’s getting easier to lose interest. But here’s the reality: 90% of travel professions are already using AI tools to work smarter. Adopting AI is no longer an option – it’s essential to stay ahead.
If you’re new to AI or have only just scratched the surface, getting started can feel daunting – but it’s easier than you’d think. That’s why we’ve created a step-by-step resource, ‘Essential AI Guide for Travel Companies: Save Time, Scale Smarter’. It shows you how to implement AI at every stage of your customer journey, from first inquiry to final follow-up. With ready-to-use resources and handy cheat sheets on hand, this guide does the heavy lifting, so you don’t have to!
Stage 1: mastering travel marketing
Marketing your travel business is a must – but between planning, creating and managing campaigns, the workload adds up quickly. Use AI tools to take the pressure off and make content creation effortless.
Creating compelling video content with AI
Use AI-powered video creation tools to generate dynamic videos that bring your trips to life.
🗸 Turn photos and text into engaging videos
🗸 Create reels, destination teasers and promos, no editing skills required
🗸 Produce content in-house, without using an external agency
💡Recommended tools: Veo 3, Kapwing, Lumen5
Streamlining content creation with Imsert’s social media tool
Use Imsert’s social media tool to create engaging, on-brand posts in minutes.
✓ Generate posts with relevant captions and imagery from simple prompts
✓ Create posts for LinkedIn, Facebook and Instagram
✓ Images are auto-resized for each platform
GEO: optimising your content for AI search
Follow these top tips to optimise your content for GEO (Generative Engine Optimisation), so it shows up when travellers are searching:
✓ Provide direct answers to questions
✓ Use clear, structured formatting
✓ Create credible content
✓ Establish topical authority
✓ Maintain strong SEO
✓ Make use of dedicated tools
Stage 2: boosting sales & building proposals
The sales stage is make-or-break; a promising lead can quickly become a missed opportunity. AI helps you create polished, quality quotes that convert, turning prospective clients into loyal customers.
Custom insights template for AI note-taking tools
Use this template to guide your AI note-taker on the key information you’d like it to capture during each sales call.
Create quality quotes in seconds with Connect
Connect, Vamoos’ AI-powered hotel catalogue, lets you to add detailed hotel profiles to your quotes with a single click.
✓ Choose from hundreds of thousands of property profiles with descriptions and imagery
✓ Personalise hotel profiles to match your company branding
✓ Automatic updates keep property details up-to-date
✓ Scales easily with API access
AI proof-readers: perfecting your quotes with ease
Use AI-powered proofreading tools to produce polished, error-free quotes.
✓ Refine your quotes instantly by flagging typos and errors
✓ Keep quotes personal and on-brand with tone and style suggestions
✓ Produce multilingual proposals with AI-powered language checks
💡 Recommended tools: Grammarly, Wordtune, LanguageTool
Read now: Get started: Vamoos’ AI travel resource hub
Stage 3: effortless itinerary creation
Exceptional itineraries set your trips apart, but building them takes time. From copywriting assistants to image sourcing tools, AI makes the process simpler.
Smarter image management with Imsert
Imsert is an AI-powered image management platform which allows tour operators to store, manage and edit stunning travel imagery effortlessly.
✓ Find the right imagery in seconds with advanced image search
✓ Pictures are auto-tagged by content and location for effortless organisation
✓ Enjoy ready-to-use imagery for your itineraries, social media and website
Ready-to-use GPT: itinerary inspiration
Inspire your next itinerary with our free, custom GPT – simply share a few pieces of information using the template below!
Your app, your way, with Vamoos Studio
Vamoos Studio gives you the freedom to customise your Vamoos app with bespoke tools. All the benefits of your own app, without the hassle of developing it yourself!
✓ Add custom tools to your app – whatever you can imagine, you can build
✓ Choose from a suite of pre-built tools – from tip calculators to task lists
✓ Create dynamic, content rich documents, giving travellers access to key itinerary details
Stage 4: streamlining on-trip support
No matter how detailed your itineraries are, you can’t anticipate every client question – and responding to each one can quickly become a major time-sink. Large Language Models can produce personalised responses in seconds, taking the pain out of repetitive email replies.
Producing the perfect prompt
Ready to start using LLMs for your client communication? Follow these best practices to craft clear prompts that deliver high-quality outputs.
Read now: How tailor-made tour operator Bon Voyage reduced printed travel documents by 95%
Stage 5: perfecting the post-trip experience
A strong post-trip follow-up helps to build lasting client loyalty – but while the opportunity is huge, executing it effectively isn’t always easy. With AI on hand, crafting personalised client follow-ups becomes much simpler, helping to drive repeat business without any extra work.
Flawless follow-ups: personalisation at scale
This cheat sheet makes client follow ups effortless; simply fill in the details below and submit it to an LLM to instantly generate tailored trip recommendations.
Inspiring long-term client loyalty
Vamoos’ in-app brochure, Inspirations, showcases your tailored trip ideas to past clients.
✓ Share personalised trip recommendations with past travellers
✓ Send push notifications straight to clients’ phones
✓ Boost repeat bookings by up to 12%
Smarter surveys, stronger service
Quality feedback shapes exceptional service. Use AI-powered survey tools to gather relevant responses from clients post-trip.
✓ Surveys are automatically sent after trips – no manual follow-ups required
✓ Feedback is analysed to spotlight recurring themes and sentiments
✓ Responses are transformed into insights with summaries, charts and action points
💡 Recommended tools: Survicate, Zonka Feedback, SurveyMonkey, Typeform
Appendix of AI travel tools
Ready to transform your workflow with AI?
Integrating AI into your business may feel like a big step, but remember, it’s here to help you, not replace you. From simplifying itinerary creation to personalising post-trip follow-ups, AI can assist at every stage of your workflow, freeing you up to focus on the parts of your role that actually inspire you.
Curious how the Vamoos Travel App and its handy AI tools, Imsert and Connect, could simplify your travel management? Book a meeting here to see how it could work for your company.
